User Guide

Orders

Orders are processed and dispatched within 2–5 business days after your purchase is confirmed. You will receive a confirmation email with tracking information once your order has been dispatched. Orders are not shipped or delivered on weekends or public holidays.

During periods of high demand or in the rare event that an item is temporarily out of stock at our Netherlands location, processing may take slightly longer. We will contact you if there is a significant delay.

Payment Methods

We accept the following payment methods:
Shop Pay
PayPal
Apple Pay
Google Pay
All payments are processed securely through trusted payment providers.

Free Shipping Thresholds

Enjoy complimentary standard shipping when your order subtotal reaches the threshold for your country. The threshold is based on your cart subtotal, including any gift box add-on.

Netherlands
Orders over €50

Belgium; Germany
Orders over €75

France, Luxembourg & Austria
Orders over €100

Czechia, Poland, Spain & Italy
Orders over €125

Ireland, Croatia, Slovenia, Slovakia, Romania & Hungary
Orders over €150

Other EU countries — Orders over €180
Portugal, Greece, Bulgaria, Denmark, Sweden, Estonia, Lithuania, Latvia, Finland

Shipping Fees

If your order does not reach the free shipping threshold, standard shipping fees apply based on your destination and package weight.

Netherlands:
0–5 kg: €6.95


Belgium, Germany:
0–2 kg: €10.50 | 2–5 kg: €11.50

France, Luxembourg, Austria:
0–2 kg: €12.50 | 2–5 kg: €15.00

Czechia, Poland:
0–2 kg: €15.90 | 2–5 kg: €18.00

Spain, Italy*:
0–2 kg: €16.90 | 2–5 kg: €19.00

Ireland, Croatia, Slovenia, Slovakia, Romania, Hungary:
0–2 kg: €18.90 | 2–5 kg: €21.00

Portugal, Greece, Bulgaria, Denmark* & Sweden*:
0–2 kg: €22.85 | 2–5 kg: €26.50

Estonia, Lithuania, Latvia, Finland*:
0–2 kg: €26.85 | 2–5 kg: €29.50

*Italy and Finland: home delivery only. Pickup point (ServicePoint) delivery is not available.

*Denmark and Sweden: delivery to DHL ServicePoint (pickup point) only. Home delivery is not available.

Processing & Delivery Times

Order processing: Orders are dispatched within 2–5 business days after your purchase is confirmed. You will receive a shipping confirmation email with tracking information once your order leaves our Rotterdam workshop.

Delivery estimates (after dispatch):

Netherlands: 1–3 business days
Other EU countries: 3–8 business days

Please note that delivery times may vary during peak seasons, public holidays, or due to carrier delays beyond our control.

Gift Box Option

A premium Wasui gift box can be added to any order for an additional €5 at checkout. The gift box amount is included in your cart subtotal and counts toward the free shipping threshold.

Shipping Outside the European Union

We currently ship within the European Union as standard. If you are located outside the EU (e.g. UK, Switzerland, Norway, Canada, USA, Asia-Pacific, Middle East) and wish to place an order, we warmly welcome you to contact us via shop@wasui-japan.com.

Our team will do our best to arrange a suitable shipping method for you and inform you of the applicable shipping fees and any other charges that may apply.

Returns & Refunds

As your order is shipped within the European Union, you have the right to cancel your order within 14 days of receiving your goods, without giving any reason, in accordance with EU consumer protection law (Directive 2011/83/EU). For subscriptions, the 14 days begin when you receive your first delivery.

We ask that items are returned in the same condition that you received them. Please include your order number.

If a returned product is received in a condition that shows use, damage, or missing components, we may reduce your refund proportionally to reflect the reduction in the product's value, in accordance with Dutch law.

Matcha products:

Within the 14-day cooling-off period, you may return any unopened matcha packages for a refund.

Any matcha package that has been opened cannot be returned or refunded. Under EU consumer law and Dutch law, sealed food products opened after delivery are excluded from the right of withdrawal for hygiene reasons.

To cancel within the 14-day cooling-off period:

  1. Go to our Returns & Cancellations page.
  2. Fill in the short cancellation form with your name, order number, and email address.
  3. Submit the form. You'll receive an automatic email confirming that we've received your cancellation, including the date and time it was submitted.

Next steps:

You will receive an email from us within 7 business days with the next steps.

If you have products to return, that email will include the return address and instructions. Please send the products back within 14 days of notifying us of your withdrawal. Return shipping is at your own cost, and parcels must be fully prepaid; parcels with charges payable on delivery cannot be accepted.

Refunds are issued within 14 days of your cancellation and include the original standard shipping cost when the full order is cancelled. Where products are to be returned, the refund may be held until they are received or proof of shipment is provided.

Tracking Your Order

Once your order ships, you will receive a tracking number by email. Please allow up to 24 hours for tracking information to update after dispatch.

Damaged or Incorrect Items

Every Wasui parcel is prepared with care. If your order arrives damaged, faulty or incorrect, please contact us via our contact form or at shop@wasui-japan.com. Our team will follow up with you by email as soon as possible.

All Wasui products are covered by the statutory guarantee of conformity. Where a product is faulty or not as described, you are entitled to a remedy under Dutch law, such as a replacement or refund. Return shipping for faulty or incorrect items is covered by Wasui.

If your tracking shows your parcel as delivered but it has not reached you, please first check with the carrier, as parcels are sometimes held at a nearby service point. Then contact us, and we will assist you with the follow-up.

Storage of Matcha

Matcha is a delicate product and should be handled with care to preserve its quality.
Store in a cool, dry place away from direct sunlight
Keep tightly sealed after opening
Consume as soon as possible after opening
When refrigerating, avoid condensation

Contact Us

If you have any questions regarding our products or your order, please feel free to contact us via our contact form or at shop@wasui-japan.com. Our team will get back to you as soon as possible.

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